Four systems. One source of truth.
Purchase order cycle reduced from 28.5 days to 12.4 days. Instant validation and real-time sync across 4 systems replaced manual data entry.
The Challenge
This branded merchandise firm ran purchase orders through four separate systems. Each PO required manual data entry across all four, and discrepancies between systems caused delays, rework, and billing disputes. The average PO cycle time was 28.5 days.
The Solution
We deployed Document Intelligence to create a single source of truth across systems:
- AI extracts PO data once and validates it against all four systems
- Real-time sync eliminates manual re-entry
- Discrepancy detection flags mismatches before they become problems
- Instant validation replaces multi-day approval chains
The Results
- 56% faster PO cycle time — from 28.5 days to 12.4 days
- Instant validation across all four systems
- Real-time sync eliminates manual data entry and re-entry
- Discrepancy detection catches mismatches before downstream impact
Who This Applies To
Firms running operations across multiple disconnected systems where manual data entry and reconciliation consume significant staff time. The pattern applies beyond merchandise to any multi-system operations workflow.
“We were manually entering the same PO into four different systems. Now it happens once, automatically, and discrepancies get caught before they become problems.”
— Director of Operations, Branded Merchandise Firm
Book a Demo